Please click through the sections below for resources that will help your charity effectively promote the Ultra Challenge Series to your supporters. Start with our Promotions Guide & Website positioning, which outlines “best practice” when it comes to listing our challenges on your charity website. The Website Materials provide text copy and images you can use on your website – all refined to “sell” the Ultra Challenge experience effectively.
Our "recipe for success". Charities looking to promote the Ultra Challenge Series should start here!
Check here for pricing info, fundraising targets and details of our current deal & when it ends.
All you need to help you position & market the challenges on your charity website.
Details on what happens, and when - so you can plan your recruitment & fundraiser support.
Looking to promote Ultra Challenges to your corporate partners? We can build a custom package for you.
The documents linked here have been created to act as a “best practice” guide for charities promoting the Ultra Challenge Series. We have worked with hundreds of UK charities, and we know the recipe for success when it comes to promoting these events.
Please read through the relevant guide thoroughly before listing the challenges on your charity website. We offer our challenges as walks, jogs and runs, so please make sure you are clear fundraisers can walk, jog or run the full 100km, 50km or 25km. These are inclusive and accessible challenges, open to people of all abilities.
If you are going to use Social Media to advertise the 2023 Ultra Challenge Series, please make sure you review our best practice guides on successful social ads!
If you weren’t able to attend our webinar on 28th September 2022, have a watch & hear about the successes in 2022 and what to expect from 2023.
When listing the Ultra Challenges on your charity website, please ensure you have the correct pricing for each funding type. you can also include details of our current deal – BUT please make sure that this is updated, and you don’t have old deals listed after they have expired.
Our standard Self funding, Charity Sponsorship & Mixed Funding pricing, and the pricing for Series, Challenge & Associate Partners can be found opposite.
Charity Sponsorship
Mixed Funding
Same as Standard Pricing
Charity Sponsorship
The 50% discount only applies to the events that you have chosen to be a challenge partner on
On your not Partnered Challenge(s), a 25% discount applies to the events that you have chosen not partner on.
Mixed Funding
Same as Standard Pricing
Charity Sponsorship
Mixed Funding
Same as Standard Pricing
Charity Sponsorship
Mixed Funding
Charity Sponsorship
Mixed Funding
Self Funding:
Click on any of the event logos below for the website copy, images & logos for that specific challenge, or the Ultra Challenge Series Logo for more general content & copy you can use for landing pages. This will open a Dropbox folder, containing event imagery and sample web copy.
To find out more details on how to use the charity portal & what steps must be taken in confirming or declining participants on the events please download our guide below. Please note, you will only have a charity portal to log into, once you have your first fundraiser signed up!
Once you have your first fundraisers registered for the Ultra Challenge Series, you will be sent an email notification with your log in details for the 2023 reporting portal link. Via this portal you can see who has signed for each challenge, their funding option, distance, fundraising target, 50% fundraising target deadline, cost to the charity and fundraiser contact details so you can begin stewardship. This portal will be updated weekly with new registrations.
Once you have been sent an email notification of your first fundraiser, you must login to your charity portal and ‘acknowledge’ any fundraisers listed on there. Doing this lets us know that you are aware of them, have/are making an effort to contact them, and you are offering them fundraising stewardship.
Once you have been sent your fundraiser info, you should focus on supporting their fundraising – ensuring they are on track to meet their 50% minimum target (3 weeks before each challenge). 5 weeks before each challenge, we will ask you to let us know if you are not happy to cover the cost of anyone’s place (ie: if they haven’t done any fundraising!), and this can be done via the reporting portal. This means you will only be invoiced for fundraisers who have met their 50% minimum fundraising targets.
You will have until 3 weeks before each challenge to let us know if a fundraiser has not met their 50% minimum fundraising target. After this time, we will issue an invoice for any places you have not declined – meaning you decide who you pay for on each challenge, ensuring you don’t pay for participants who have not met their fundraising targets.
Invoices will be issued 3 weeks before each challenge, and should be paid before the start of the challenge. Failure to pay an invoice may result in your fundraisers on future events being declined, so please ensure you follow our invoicing guidelines, which will be sent out in advance of each challenge.
You may receive requests from your fundraisers to make changes to their registrations. You can now direct them to our Registration Changes page (linked below). Please be aware that that there is an admin fee that a participant must pay to request a change to their registration.
Use the link below to access the data for all your fundraisers on the Ultra Challenge Series 2023. You will be sent a notification from our team to let you know once you have your first fundraiser signed up for the 2023 Series, along with your login details.
Please ensure that you read through our PDF Charity Portal Guide before logging into your portal to ensure you thoroughly understand what actions are required by your charity and the timelines
Here you can find more details on what to expect regarding the process for managing your fundraisers on the Ultra Challenge Series – from how we send you their info, to when we invoice you for places.
Once you have fundraisers register for the Ultra Challenge Series, you will be sent a notification and your log in details for the reporting portal link. Via this portal you can see who has signed for each challenge, their funding options & distance, plus their contact details so you can begin stewardship. This portal will be updated weekly with new registrations.
Once you have been sent your fundraiser info, you should focus on supporting their fundraising – ensuring they are on track to meet their minimum targets. 5 weeks before each challenge, we will ask you to let us know if you are not happy to cover the cost of anyone’s place (ie: if they haven’t done any fundraising!), and this can be done via the reporting portal. This means you will only be invoiced for fundraisers who have met their minimum fundraising targets.
You will have until 3 weeks before each challenge to let us know if a fundraiser has not met their minimum fundraising target. After this time, we will issue an invoice for any places you have not declined – meaning you decide who you pay for on each challenge, ensuring you don’t pay for participants who have not met their fundraising targets.
Invoices will be issued 3 weeks before each challenge, and should be paid before the start of the challenge. Failure to pay an invoice may result in your fundraisers on future events being declined, so please ensure you follow our invoicing guidelines, Which will be sent out in advance of each challenge.
You may receive requests from your fundraisers to make changes to their registrations. You can now direct them to our Registration Changes page (linked below). Please be aware that that there is an admin fee that a participant must pay to request a change to their registration.
Use the links here to access your supporter data for each Challenge in the Series. You will be sent a notification from our team to let you know once you have fundraisers signed up for the 2022 Series, along with your login details.
Corporate teams are a great way for charities to generate unrestricted income, and help foster long-term partnership between charities and businesses. Ultra Challenges are a great choice for corporate teams looking to get outdoors and take on a challenge together.
We take care of all the planning & logistics, and the entry includes food, snacks & drinks plus great support along the route. Whether to company will cover the entire entry fee or part of it – we can build a bespoke package for corporate teams, including a generous discount – plus a private registration link and optional hospitality facilities on the day.
If you have a potential team and would like a quote, submit it using our enquiry form.
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Thank You,
The Ultra Challenge Team
